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voltsrage 2d36d1a5dd Add: No toast notification system or success feedback + No corrections/supersession UI

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VigilCare Records

A clinical records digitization platform built with ASP.NET Core 8, PostgreSQL, MinIO, Redis, and a Vue 3 workstation UI. The domain models the scan-to-approved lifecycle at the center of any paper chart digitization system: scanned document upload, human data entry, dual-human verification with separation of duties, site-configurable clinical approval routing, atomic promotion to live clinical tables, and governed correction via supersession.

Implementation status: Phases 1–9 are complete. Phase 7 delivers the digitization workstation UI (vigilcare-records-web) with role-specific views for intake, entry, verification, clinical approval, live capture, patient history, and supervisor dashboard. Phase 8 adds Prometheus metrics, supervisor work-queue overview, cursor-paginated batch audit trails, promotion deferral with exponential backoff retry, and a Docker monitoring stack (Prometheus on 9095, Grafana on 3013). Phase 9 adds extended demo seed data (10 batches across all types, tracks, and statuses), the E2E verification script (scripts/run-vigilcare-records-verification-p9.sh), and clinical scenario documentation (digitization-workstation-guide.md). Post-phase hardening includes health check endpoints, user management APIs, auth rate limiting, document access audit events, batch cancellation, list/queue sorting (sortBy/sortDirection), unified promotion retry logic, normalized patient deduplication, and assignment-time IN_ENTRY transitions. See Implemented Phases and the gap analysis for remaining work.

Domain Model — How It Maps to a Real Clinical System

In a paper-based hospital, patient records exist as handwritten charts, ward books, and index cards. VigilCare Records converts these into structured digital data through a governed workflow: an intake clerk scans a paper chart and uploads it to MinIO. A data entry clerk reads the scan and transcribes patient demographics, encounter context, and observation values into structured draft fields. A verifier (who cannot be the entry clerk) compares the draft against the original scan and approves or rejects field-by-field. For high-stakes batch types (vitals, labs, encounter summaries, medications), a clinical approver provides a final sign-off before promotion. On approval, draft records are promoted atomically to VigilCareClinical's live tables — Patient, Encounter, Observation — where they enter the real-time alerting and scoring pipeline. Unapproved drafts never trigger alerts, scoring, or surveillance.

DigitizationBatch ────────────── one unit of work: one scan, one chart section
 ├── ScannedDocument              MinIO object — PDF/JPEG/PNG, SHA-256, never deleted
 ├── DraftPatient                 demographics, allergies, blood type, medications (structured from paper)
 ├── DraftEncounter               admission date, department, room/bed, admission reason
 ├── DraftObservation[]           one measurement per row: observation code, value, unit, recordedAt
 └── DigitizationEvent[]          append-only audit log: every status transition, every actor, every timestamp

DigitizationBatch

The unit of work for one digitization effort — typically one scanned document or one logical chart section (vitals sheet, lab report, admission face sheet). Tracks the full lifecycle from upload through promotion with actor attribution at every gate. Seven batch types (PATIENT_REGISTRATION, ENCOUNTER_SUMMARY, VITALS_SHEET, LAB_RESULTS, MEDICATION_LIST, ALLERGY_UPDATE, MIXED) drive completeness validation rules on submit. Two tracks: BACKFILL (full dual-human gate for historical charts) and LIVE_CAPTURE (clinician attestation at bedside, lighter gate).

DraftPatient

Structured patient fields extracted from paper — full name, date of birth, sex, blood type, allergies (JSON), emergency contact, medications (JSON for MEDICATION_LIST batches). On approval of a PATIENT_REGISTRATION or ALLERGY_UPDATE batch, merges into VigilCareClinical's live Patient record.

DraftEncounter

A clinical episode extracted from the chart: admission date, department, room/bed, admission reason, discharge diagnosis. Promotes to VigilCareClinical's live Encounter.

DraftObservation

A single measurable value: observation code, numeric value, unit, recordedAt (from the chart, required), optional note. Subject to the same plausibility ranges as VigilCareClinical ingest. Never written to live observations until batch approval.

ScannedDocument

Stored in MinIO. Original paper is the legal source; the scan is the working reference for entry and verification. Scanned documents are never deleted when a batch is rejected — only the draft is returned for correction.

DigitizationEvent

Append-only audit log entry for every state transition, field-level correction, and workflow action. Each event records the batch, event type, actor user ID, timestamp, and optional JSON metadata (field checks, rejection reasons, assigned-to user).

Features

Document Upload and Batch Creation — multipart upload (PDF, JPEG, PNG; max 25 MB) with MinIO storage, SHA-256 integrity hash, presigned GET URLs (15-minute expiry); duplicate detection per patient within 24 hours by SHA-256 (409 DUPLICATE_DOCUMENT); cross-patient duplicate scans allowed; optional supersedesBatchId creates a correction batch linked to a promoted batch; batch created in UPLOADED status with DigitizationEvent audit trail
Batch Assignment — PATCH /digitization-batches/:id/assign assigns an entry clerk with a Redis lock (SET batch:assign:{id} NX EX 3600) to prevent double-assignment; transitions UPLOADED → IN_ENTRY immediately and writes an entry_started audit event; only UPLOADED batches can be assigned; 409 BATCH_ALREADY_ASSIGNED on conflict
Batch Cancellation — POST /digitization-batches/:id/cancel (administrator only) permanently cancels batches in UPLOADED, IN_ENTRY, or REJECTED status with a mandatory reason (min 5 characters); releases the Redis assignment lock; CANCELLED is terminal
Draft Data Entry — full CRUD on draft payload: upsert patient demographics, upsert encounter context, add/edit/delete observation rows; plausibility validation on observation values at draft save time (catches decimal errors before verification); DraftService retains a fallback UPLOADED/REJECTED → IN_ENTRYtransition when entry begins without prior assignment; draft save requires the acting user to matchenteredByUserIdor holdAdministrator role (409 BATCH_NOT_ASSIGNED`)
Submit for Verification — validates completeness per batch type (e.g. vitals sheet requires linked patient, encounter context, and at least one observation with recordedAt); transitions IN_ENTRY → PENDING_VERIFICATION; returns 422 with missing fields if incomplete
Verification and Rejection — verifier reviews entry against the scan with field-level checks (fieldName, status: ok|warning|error, optional note); verify pass transitions to VERIFIED or AWAITING_CLINICAL_APPROVAL based on site configuration for the batch type; verify fail transitions to REJECTED with mandatory reason; separation of duties enforced: entry clerk cannot verify their own batch (409 SEPARATION_OF_DUTIES_VIOLATION)
Clinical Approval Routing — site-configurable per batch type (SiteConfig.ClinicalApprovalRequired); high-stakes batch types (encounter summary, vitals sheet, lab results, medication list, mixed) route to AWAITING_CLINICAL_APPROVAL after verification for physician sign-off; low-stakes types (patient registration, allergy update) go directly to VERIFIED
Approval and Promotion — POST /digitization-batches/:id/approve (on ApprovalController only) atomically promotes draft data to live VigilCareClinical tables (patients, encounters, observations) in a single PostgreSQL transaction via shared ExecutePromotionCoreAsync; generates MRN via PostgreSQL sequence (VCR-000001); patient deduplication by case-insensitive normalized name + DOB with fuzzy-match warnings (Levenshtein distance ≤ 3) logged when a near-duplicate exists; encounter matching by patient + department + active status; writes observation.created outbox events for downstream consumers; separation of duties enforced (approver cannot be entry clerk or verifier); Idempotency-Key header required for safe retries with 24-hour TTL; retroactive alert policy (enableRetroactiveAlerts) controls whether backfill observations emit outbox events; on transient infrastructure failure returns 202 with PROMOTION_DEFERRED — batch stays APPROVED and PromotionRetryService retries via POST /digitization-batches/:id/promote using the same core promotion path
Promotion Result Query — GET /digitization-batches/:id/promotion-result returns live entity IDs (patient, MRN, encounter, observations) created during promotion
Corrections and Supersession — approved live observations are never silently edited; a correction uploads a new batch with supersedesBatchId, goes through the full entry → verify → approve cycle, and on promotion marks the original batch's live_observations rows as is_superseded (append-only — never deleted); 422 SUPERSEDED_BATCH_NOT_PROMOTED, 409 BATCH_ALREADY_SUPERSEDED, and 404 SUPERSEDED_BATCH_NOT_FOUND guard invalid supersession targets; correction batches inherit patient context and reuse the original promotion encounter
Patient Digitization History — GET /patients/:id/digitization-history returns all batches for a patient with correction chain metadata (isCorrection, hasBeenSuperseded, supersededByBatchId), live vs superseded observation counts, summary totals, and per-batch audit trails; 404 PATIENT_HISTORY_NOT_FOUND when no batches exist for the patient
Patient Registry Search — GET /patients/search?q= searches live patients by MRN or full name (minimum 2 characters); used by the intake workstation to link uploads to existing patients
Work Queues — GET /work-queue/verification (batches in PENDING_VERIFICATION); GET /work-queue/entry (batches in UPLOADED, IN_ENTRY, or REJECTED); GET /work-queue/clinical-approval (batches in AWAITING_CLINICAL_APPROVAL); GET /work-queue/overview (aggregate status counts, average queue age, reject rate, oldest pending verification — administrator only); all queue and batch list endpoints support sortBy and sortDirection; role-restricted access
Batch Audit Trail API — GET /digitization-batches/:id/events returns cursor-paginated digitization events with actor username and full name; accessible by administrator, verifier, and clinical approver roles
User Directory and Management — GET /users?role= lists active users for batch assignment; administrators can POST /users (create), PATCH /users/:id (update name, role, active flag), POST /users/:id/reset-password, and any authenticated user can POST /users/me/change-password with current-password verification
Document Access Audit — GET /digitization-batches/:id writes a document_accessed digitization event (deduplicated per user within 5 minutes) whenever a presigned scan URL is issued
Digitization Workstation UI — Vue 3 SPA at vigilcare-records-web: role-based routing and nav (intake, entry, verification, clinical approval, live capture, patient history, supervisor dashboard); split-pane scan viewer with zoom/pan/rotate; draft entry with auto-save and batch-type-aware fields (allergies, medications, discharge diagnosis); field-level verification checkboxes; clinical approval queue with scan review, approve/reject, and retroactive alert toggle; live capture form for new or existing encounters with attestation and password confirm; patient history timeline with correction chain and audit trail; presigned URL refresh for long sessions; JWT refresh interceptor and toast notifications
Live Capture (Track B) — POST /live-capture/encounters/{encounterId}/observations and POST /live-capture/encounters for credentialed clinicians entering vitals at bedside; clinician attestation + password re-confirm replaces the dual-human verification gate; observations promote synchronously to live tables in a single transaction with source = live_capture; critical threshold evaluation runs before the response returns, with inline criticalAlert per observation, committed ClinicalAlert rows, and observation.recorded / alert.generated outbox events; 422 ATTESTATION_REQUIRED, 422 PASSWORD_CONFIRM_INVALID, 422 EMPTY_OBSERVATIONS, 409 ENCOUNTER_NOT_ACTIVE, 409 ACTIVE_ENCOUNTER_EXISTS
Batch Status Machine — explicit transition matrix enforced in the service layer; illegal transitions return 409; PROMOTED and CANCELLED are terminal — corrections require a new batch with supersedesBatchId
JWT Authentication — POST /auth/login returns access token (15 min) and refresh token (7 days); POST /auth/refresh rotates tokens; POST /auth/logout revokes server-side; GET /auth/me returns authenticated user profile; BCrypt password hashing; login and refresh rate-limited to 10 requests per 5 minutes per client (429)
Role-Based Access — six roles (INTAKE_CLERK, DATA_ENTRY_CLERK, VERIFIER, CLINICAL_APPROVER, CLINICIAN, ADMINISTRATOR) with role-based endpoint authorization; twelve seeded demo users (two per role)
Auth Audit Events — append-only auth_audit_events table records login, logout, token refresh, and failed login attempts with user ID, IP address, and timestamp
Standard Envelope — all responses use { success, statusCode, data, error } wrapper; validation errors use the same shape with stable error codes
Observability — Serilog structured logging with Seq sink; correlation IDs via CorrelationIdMiddleware; ExceptionHandlerMiddleware for consistent error responses; Prometheus metrics at GET /metrics (HTTP request histograms, .NET runtime stats, custom gauges for batch counts by status and queue age, promotion duration histogram, rejection counter by reason category); MetricsCollectorService refreshes DB-backed gauges every 30 seconds; Prometheus scrapes the API via prometheus.yml; Grafana available at http://localhost:3013 (dashboard panels configured manually); health probes at GET /health/live, GET /health/ready (PostgreSQL, Redis, MinIO), and GET /health/startup
Swagger UI — OpenAPI spec via Swashbuckle (Development only) at http://localhost:5217/swagger

Architecture

HTTP request
  → CorrelationIdMiddleware
  → ExceptionHandlerMiddleware
  → JWT Authentication (Bearer)
  → Role-based Authorization ([Authorize(Roles = "...")])
  → Controllers (REST API)
  → Services
      ├── AuthService (login, refresh token rotation, logout, BCrypt verify)
      ├── BatchService (batch CRUD, status machine, Redis assignment lock, duplicate detection)
      ├── DraftService (draft patient/encounter/observation CRUD, plausibility validation, submit-for-verification)
      ├── VerificationService (verify/reject with separation of duties, site-config approval routing)
      ├── PromotionService (approve + atomic promote to live tables, patient dedup, encounter matching, outbox events, supersession on correction promotion)
      ├── DigitizationHistoryService (patient digitization history with correction chain and audit trails)
      ├── IdempotencyService (Idempotency-Key storage + replay for safe promotion retries)
      ├── MrnGenerator (PostgreSQL sequence-backed MRN generation: VCR-000001)
      ├── WorkQueueService (verification, entry, clinical approval queues, supervisor overview metrics)
      ├── BatchEventService (cursor-paginated batch audit trail)
      ├── MetricsCollectorService (periodic DB gauge refresh for Prometheus)
      ├── PromotionRetryService (exponential backoff retry for deferred promotions)
      ├── PatientRegistryService (live patient search by MRN or name)
      ├── UserDirectoryService (active user listing, create/update/deactivate, password reset/change)
      ├── AttestationService (clinician role + password re-confirm for live capture)
      ├── LiveCaptureService (Track B synchronous promotion + critical alert evaluation)
      ├── DocumentStorageService (MinIO upload, SHA-256, presigned URLs)
      ├── PlausibilityValidator (per-code numeric range guard)
      ├── PostgreSQL (EF Core — writes, keyed reads, clinical schema for live tables)
      ├── Redis (batch assignment locks)
      ├── MinIO (scanned document storage)
      └── HealthChecks (PostgreSQL, Redis, MinioHealthCheck)

Relationship to VigilCareClinical: VigilCare Records is the precursor that creates the fuel — patient identity, encounters, and observations — in a governed, auditable way. Draft observations are invisible to VigilCareClinical's alert engine, Elasticsearch ward projection, and scoring consumers. Only batches that pass approval are promoted to live tables. Promotion writes directly to VigilCareClinical's patients, encounters, observations, and outbox_events tables in a single atomic transaction with idempotency protection.

┌─────────────────────────────────────────────────────────────────────┐
│  VigilCare Records (this project)                                  │
│                                                                     │
│  Scan → Entry → Verify → Approve → Promote                          │
│       ↓                                                             │
│  Draft tables (never alert)                                         │
│       ↓ on approval                                                 │
│  PromotionService (atomic txn + idempotency) ────────────────────┐  │
└──────────────────────────────────────────────────────────────────│──┘
                                                                   │
┌──────────────────────────────────────────────────────────────────▼──┐
│  VigilCareClinicalAPI                                              │
│                                                                     │
│  Patient → Encounter → Observation → Outbox → Kafka → Alerts       │
└─────────────────────────────────────────────────────────────────────┘

Tech Stack

Layer	Technology
Server	ASP.NET Core 8 (.NET 8.0)
Frontend	Vue 3, Vite, Pinia, Vue Router, Axios, Tailwind CSS, VueUse
Database	PostgreSQL 16 with EF Core 8 (code-first migrations)
Cache / locking	Redis 7 (batch assignment locks, alert threshold cache for live capture)
Object storage	MinIO (scanned documents — PDF, JPEG, PNG)
Authentication	JWT Bearer (Microsoft.AspNetCore.Authentication.JwtBearer)
Password hashing	BCrypt.Net-Next
Logging	Serilog + Seq sink
Metrics	Prometheus (`prometheus-net`) + Grafana
Docs	Swagger / OpenAPI (Swashbuckle)
Testing	xUnit + FluentAssertions + WebApplicationFactory

Project Structure

VigilCareRecords/
├── VigilCareRecordsAPI/
│   ├── Program.cs                                  # Service registration, middleware, seed on startup
│   ├── appsettings.json                            # Connection strings, Redis, MinIO, Seq, JWT, site config
│   ├── Controllers/
│   │   ├── ApprovalController.cs                   # Batch approval, promotion deferral (202), promotion to live tables
│   │   ├── AuthController.cs                       # JWT login, token refresh, logout, authenticated user profile
│   │   ├── DigitizationBatchesController.cs        # Batch CRUD, document upload, assignment, events, promote
│   │   ├── DraftController.cs                      # Draft data entry: patient, encounter, observations, submit
│   │   ├── PatientsController.cs                   # Patient search and digitization history
│   │   ├── UsersController.cs                      # User directory and admin user management
│   │   ├── LiveCaptureController.cs                # Track B live capture: record vitals, open encounter + vitals
│   │   ├── VerificationController.cs               # Batch verification and rejection with separation of duties
│   │   └── WorkQueueController.cs                  # Work queues and supervisor overview
│   ├── HealthChecks/MinioHealthCheck.cs            # MinIO bucket-exists readiness probe
│   ├── Domain/ …                                 # Entities, enums (batch, draft, clinical, user)
│   ├── Services/ …                               # Auth, batch, draft, verification, promotion, work queue, patient registry, user directory, live capture
│   ├── Models/Records/ …                         # Request/response DTOs
│   ├── Data/ …                                   # EF Core context, configurations, migrations, seed
│   └── …                                         # Middleware, Common, Infrastructure
├── vigilcare-records-web/                          # Vue 3 digitization workstation UI
│   ├── src/
│   │   ├── api/client.ts                         # Axios client with JWT interceptor and proactive refresh
│   │   ├── stores/                               # Pinia: auth, batches, liveCapture
│   │   ├── router/index.ts                       # Role-based routes and navigation guards
│   │   ├── views/                                # Login, Intake, Entry, Verification, Approval, LiveCapture, PatientHistory, QueueDashboard
│   │   ├── components/                           # ScanViewer, EntryForm, VerificationForm, BatchList, PatientSearch, AppHeader, ToastContainer, AssignClerkDialog
│   │   ├── composables/                          # usePresignedUrl (URL refresh), useToast (notifications)
│   │   └── types/index.ts                        # TypeScript interfaces matching API response shapes
│   ├── vite.config.ts                            # Dev server on port 3028; proxies /api → localhost:5217
│   └── tailwind.config.js                        # Clinical color palette and layout component classes
├── VigilCareRecordsAPI.Tests/                      # Integration tests (Phases 1–9)
├── prometheus.yml                                # Prometheus scrape config (API on host.docker.internal:5217)
├── docker-compose.yml                            # PostgreSQL, Redis, Seq, MinIO, Prometheus, Grafana
├── scripts/
│   ├── run-vigilcare-records-verification.sh       # Phase 1
│   ├── run-vigilcare-records-phase-2-verification.sh
│   ├── run-vigilcare-records-phase-3-verification.sh
│   ├── run-vigilcare-records-phase-4-verification.sh
│   ├── run-vigilcare-records-phase-5-verification.sh
│   ├── run-vigilcare-records-phase-6-verification.sh
│   ├── run-vigilcare-records-phase-8-verification.sh  # Prometheus metrics, overview, events, retry
│   └── run-vigilcare-records-verification-p9.sh    # E2E workflow + work queue overview smoke test
└── docs/
    ├── plans/                                    # Phase 1–9 implementation guides
    ├── digitization-workstation-guide.md         # Clinical scenarios and clerk workflow reference
    ├── vigilcare-records-gap-analysis.md         # Known gaps and hardening backlog
    └── vigilcare-records-prd.md                  # Product requirements and phase roadmap

Batch Status State Machine

                    ┌──────────────┐
                    │   UPLOADED   │──── cancel ────┐
                    └──────┬───────┘                │
                           │ assign                 │
                           ▼                        │
                    ┌──────────────┐                │
         ┌──────────│   IN_ENTRY   │◄─────────┐    │
         │ cancel   └──────┬───────┘          │    │
         │                 │ submit           │ reject
         │                 ▼                  │    │
         │          ┌──────────────┐         │    │
         │          │   PENDING    │─────────┘    │
         │          │ VERIFICATION │              │
         │          └──────┬───────┘              │
         │                 │                      │
         │    verify fail  │ verify pass          │
         │        ─────────┤                      │
         │                 │                      │
         │   site config   │ site config          │
         │   = false       │ = true               │
         │        ┌────────┴────────┐             │
         │        ▼                 ▼             │
         │  ┌──────────────┐  ┌──────────────────────┐
         │  │   VERIFIED   │  │ AWAITING_CLINICAL    │
         │  └──────┬───────┘  │     _APPROVAL          │
         │         │          └──────────┬─────────────┘
         │         └──────────┬──────────┘
         │                    │ approve
         │                    ▼
         │             ┌──────────────┐
         └────────────►│   APPROVED   │
                       └──────┬───────┘
                              │ promotion
                              ▼
                       ┌──────────────┐
                       │  PROMOTED    │  (terminal — live records exist)
                       └──────┬───────┘
                              │ correction batch promoted
                              ▼
                       original observations marked superseded;
                       correction observations become active

                       ┌──────────────┐
                       │  CANCELLED   │  (terminal — from UPLOADED, IN_ENTRY, or REJECTED)
                       └──────────────┘

Correction flow (Phase 5): A PROMOTED batch cannot be edited in place. To fix an erroneous live value, intake uploads a new batch with supersedesBatchId pointing at the promoted batch. The correction goes through entry → verification → approval like any other batch. On promotion, the original batch's live_observations rows are soft-flagged (is_superseded = true, superseded_by_batch_id set) — never deleted.

Allowed transitions:

From	To
`UPLOADED`	`IN_ENTRY`, `CANCELLED`
`IN_ENTRY`	`PENDING_VERIFICATION`, `CANCELLED`
`PENDING_VERIFICATION`	`VERIFIED`, `AWAITING_CLINICAL_APPROVAL`, `REJECTED`
`REJECTED`	`IN_ENTRY`, `CANCELLED`
`VERIFIED`	`APPROVED`
`AWAITING_CLINICAL_APPROVAL`	`APPROVED`, `REJECTED`
`APPROVED`	`PROMOTED`
`PROMOTED`	(none — terminal)
`CANCELLED`	(none — terminal)

Illegal transitions return 409 with a stable error code. A PROMOTED batch cannot return to any earlier state. Corrections require a new batch referencing supersedesBatchId.

Site-configurable clinical approval routing:

batchType	Clinical sign-off after verify?
`PATIENT_REGISTRATION`	No
`ALLERGY_UPDATE`	No
`ENCOUNTER_SUMMARY`	Yes
`VITALS_SHEET`	Yes
`LAB_RESULTS`	Yes
`MEDICATION_LIST`	Yes
`MIXED`	Yes

Architecture Decisions

Draft Isolation — The Core Safety Invariant

Draft observations are invisible to VigilCareClinical's alert engine, Elasticsearch ward projection, and scoring consumers. Only batches that have passed approval are promoted to live tables. This is the architectural decision that separates a digitization system from a data entry form. If an entry clerk misreads a potassium of 5.2 mEq/L as 52 mEq/L, the plausibility validator catches it at draft save. If the plausibility range allows it but the value is wrong, the verifier catches it against the scan. If neither catches it, the clinical approver is the last gate for high-stakes batch types. At no point does the incorrect value enter the alerting pipeline until all human gates have cleared.

Separation of Duties — Who Cannot Do What

The person who enters data cannot verify their own entry. This is enforced in the service layer, not only in the UI. enteredByUserId === currentUserId blocks verify and approve actions with 409 SEPARATION_OF_DUTIES_VIOLATION. In a small island clinic with limited staff, the same person may hold intake and entry roles — but never entry and verifier on the same batch.

Two-Track Workflow (Backfill vs Live Capture)

Track A (backfill) is the full pipeline for historical charts: scan → entry → verification → clinical approval → promotion. Track B (live capture) is for credentialed clinicians entering vitals at bedside via POST /live-capture/encounters/{encounterId}/observations or POST /live-capture/encounters — clinician attestation + password re-confirm replaces the dual-human gate, and observations promote synchronously with critical alerting before the response returns. Both tracks create DigitizationBatch records with full audit trails, keeping metrics and coverage stats consistent.

Redis for Batch Assignment Locking and Alert Threshold Cache

Redis serves two purposes in this project: (1) preventing double-assignment of batches to entry clerks via SET batch:assign:{id} NX EX 3600, and (2) caching alert threshold definitions for synchronous critical evaluation during live capture (threshold:{observationCode}). Work-queue counters are derived from PostgreSQL queries, not Redis counters.

Integrated Database Deployment

VigilCare Records draft tables and VigilCareClinical live tables share one PostgreSQL instance (separate logical concerns). Promotion runs in a single local transaction — no distributed saga required. Split deployment with HTTP + saga retry is documented as a future deployment option.

Corrections — Append-Only Supersession

Approved live observations are never mutated or deleted. When a transcription error is discovered after promotion, a correction batch (supersedesBatchId) goes through the full human workflow. On promotion, PromotionService marks the original live_observations as superseded and inserts the corrected values as new active rows. Clinical queries filter is_superseded = false by default; audit queries retain the full chain. No API endpoint exists to PATCH live observations directly.

Getting Started

Prerequisites

.NET 8 SDK
Node.js 20+ and npm (for the workstation UI)
Docker and Docker Compose

Start Infrastructure

docker compose up -d

Service	Host Port	Notes
PostgreSQL 16	5437	Database: `vigilcare_records`, user: `postgres`, password: `password`
Redis 7	6383	No auth
Seq	5346	UI at `http://localhost:5346`, login: `admin` / `seqadmin`
MinIO	9012 (S3 API), 9013 (console)	login: `minioadmin` / `minioadmin`
Prometheus	9095	Scrapes API at `host.docker.internal:5217/metrics`; UI at `http://localhost:9095`
Grafana	3013	UI at `http://localhost:3013`; add Prometheus data source `http://prometheus:9090`

Install and Run

cd VigilCareRecordsAPI
dotnet restore
dotnet run

On startup the application:

Runs EF Core migrations
Seeds twelve demo users (two per role) and ten demo batches spanning all batch types, both tracks, and every workflow status (including a correction batch, a deferred-promotion candidate, and live-capture vitals)

Swagger UI is available at http://localhost:5217/swagger in Development.

Run the Workstation UI

With the API running:

cd vigilcare-records-web
npm install
npm run dev

Open http://localhost:3028. The Vite dev server proxies /api requests to the API on port 5217.

Username	Password	Default route
`intake1`	`password`	`/intake` — upload scans, assign entry clerks
`entry1`	`password`	`/entry` — data entry queue and split-pane form
`verifier1`	`password`	`/verification` — field-level verification
`approver1`	`password`	`/approval` — clinical sign-off before promotion
`clinician1`	`password`	`/live-capture` — bedside vitals with attestation
`admin1`	`password`	`/dashboard` — supervisor queue overview

All roles can access /patients for patient search and digitization history.

See docs/digitization-workstation-guide.md for clinical scenarios (backfill, live capture, corrections) and the full clerk workflow.

Paper originals: The scanned document is the working reference for entry and verification. The physical chart remains the legal original until jurisdiction-specific retention rules apply. Scans are never deleted on batch rejection.

Production build:

cd vigilcare-records-web
npm run build   # output in dist/

For production deployment where the UI and API are on different origins, add the frontend URL to Cors:AllowedOrigins in appsettings.json (default: http://localhost:3028 for local dev).

Run Tests

dotnet test

Integration tests use WebApplicationFactory with PostgreSQL, Redis, and MinIO containers. No manual infrastructure setup is required for dotnet test.

Test class	Phase	Coverage
`DraftEntryTests`	2	Draft CRUD, plausibility validation, submit-for-verification completeness checks
`VerificationTests`	3	Verification, rejection, separation of duties enforcement, clinical approval routing
`PromotionTests`	4	Approval, atomic promotion to live tables, idempotency replay, separation of duties, retroactive alert policy, patient deduplication, MRN generation
`CorrectionSupersessionTests`	5	Correction batch supersession, validation guards (non-promoted, already superseded), patient digitization history, unknown patient 404
`LiveCaptureIntegrationTests`	6	Attestation and password confirm, synchronous promotion, critical low/high potassium alerts, mixed-batch alerting, open encounter + vitals, role and validation guards, audit events
`UserManagementTests`	9	User create/update/deactivate, admin password reset, self-service password change, duplicate username guard, weak password validation
`BatchOperationsTests`	—	Batch cancellation (status guards, Redis lock release), list/queue `sortBy`/`sortDirection` validation

Verification Scripts

With the API running (dotnet run) and Docker Compose up:

./scripts/run-vigilcare-records-verification.sh        # Phase 1 — schema, auth, batch CRUD, MinIO, status machine
./scripts/run-vigilcare-records-phase-2-verification.sh # Phase 2 — draft entry, plausibility, submit
./scripts/run-vigilcare-records-phase-3-verification.sh # Phase 3 — verification, rejection, separation of duties
./scripts/run-vigilcare-records-phase-4-verification.sh # Phase 4 — approval, promotion, idempotency, patient dedup
./scripts/run-vigilcare-records-phase-5-verification.sh # Phase 5 — corrections, supersession, digitization history
./scripts/run-vigilcare-records-phase-6-verification.sh # Phase 6 — live capture, attestation, critical alerts
./scripts/run-vigilcare-records-phase-8-verification.sh # Phase 8 — Prometheus metrics, work-queue overview, batch events, promotion retry
./scripts/run-vigilcare-records-verification-p9.sh      # E2E workflow + work queue overview smoke test

API Reference

All endpoints are prefixed /api/v1. Responses follow the standard envelope:

{ "success": true, "statusCode": 200, "data": {}, "error": null }

Error response:

{
  "success": false,
  "statusCode": 409,
  "data": null,
  "error": {
    "message": "Verifier cannot approve a batch they entered.",
    "code": "SEPARATION_OF_DUTIES_VIOLATION"
  }
}

Authentication

Method	Path	Auth	Description
POST	`/auth/login`	Anonymous	Authenticate with username/password; returns access + refresh tokens (rate-limited: 10/5 min)
POST	`/auth/refresh`	Anonymous	Exchange a valid refresh token for new access + refresh token pair (rate-limited: 10/5 min)
POST	`/auth/logout`	Anonymous	Revoke the refresh token server-side
GET	`/auth/me`	JWT	Returns the authenticated user's profile

POST /auth/login body:

Field	Type	Required	Description
`username`	string	yes	Username
`password`	string	yes	Password

Login response:

Field	Type	Description
`token`	string	JWT bearer token (15 min)
`refreshToken`	string	Opaque refresh token (7 days)
`userId`	Guid	User ID
`username`	string	Username
`displayName`	string	Display name
`role`	string	`INTAKE_CLERK`, `DATA_ENTRY_CLERK`, `VERIFIER`, `CLINICAL_APPROVER`, `CLINICIAN`, `ADMINISTRATOR`

Seeded demo users:

Username	Password	Role
`intake1`	`password`	Intake Clerk
`intake2`	`password`	Intake Clerk
`entry1`	`password`	Data Entry Clerk
`entry2`	`password`	Data Entry Clerk
`verifier1`	`password`	Verifier
`verifier2`	`password`	Verifier
`approver1`	`password`	Clinical Approver
`approver2`	`password`	Clinical Approver
`clinician1`	`password`	Clinician
`clinician2`	`password`	Clinician
`admin1`	`password`	Administrator
`admin2`	`password`	Administrator

Digitization Batches

Method	Path	Description
POST	`/digitization-batches`	Upload a scanned document and create a batch (multipart/form-data)
GET	`/digitization-batches`	List batches; optional `status`, `batchType`, `assignedTo`, `track` filters; paginated and sortable (`sortBy`, `sortDirection`; default `createdAt desc`)
GET	`/digitization-batches/{id}`	Batch detail with presigned document URL (15-minute expiry); audits `document_accessed`
PATCH	`/digitization-batches/{id}/assign`	Assign batch to an entry clerk (Redis lock; transitions to `IN_ENTRY`)
POST	`/digitization-batches/{id}/cancel`	Cancel batch permanently (administrator only; `UPLOADED`, `IN_ENTRY`, or `REJECTED`)

POST body (multipart/form-data):

Field	Type	Required	Description
`file`	binary	yes	PDF, JPEG, or PNG (max 25 MB)
`batchType`	string	yes	`PATIENT_REGISTRATION`, `ENCOUNTER_SUMMARY`, `VITALS_SHEET`, `LAB_RESULTS`, `MEDICATION_LIST`, `ALLERGY_UPDATE`, `MIXED`
`track`	string	no	`BACKFILL` (default) or `LIVE_CAPTURE`
`patientId`	Guid	no	Link to existing patient (enables duplicate detection)
`supersedesBatchId`	Guid	no	Links a correction batch to the promoted batch it will supersede on promotion

Status codes:

Code	Meaning
201	Batch created
400	Empty file or invalid MIME type
404	Superseded batch not found (`SUPERSEDED_BATCH_NOT_FOUND`)
409	Duplicate document (same SHA-256 for same patient within 24 hours); batch already superseded (`BATCH_ALREADY_SUPERSEDED`)
422	Superseded batch not in `PROMOTED` status (`SUPERSEDED_BATCH_NOT_PROMOTED`)

PATCH /digitization-batches/{id}/assign body:

Field	Type	Required	Description
`entryClerkUserId`	Guid	yes	User ID of the entry clerk to assign

POST /digitization-batches/{id}/cancel body:

Field	Type	Required	Description
`reason`	string	yes	Cancellation reason (minimum 5 characters)

Status codes: 409 ILLEGAL_STATUS_TRANSITION when the batch is not in a cancellable status.

Draft Data Entry

Method	Path	Description
GET	`/digitization-batches/{id}/draft`	Full draft payload: patient, encounter, observations
PUT	`/digitization-batches/{id}/draft/patient`	Upsert draft patient demographics
PUT	`/digitization-batches/{id}/draft/encounter`	Upsert draft encounter fields
POST	`/digitization-batches/{id}/draft/observations`	Add an observation row
PUT	`/digitization-batches/{id}/draft/observations/{obsId}`	Edit an observation row
DELETE	`/digitization-batches/{id}/draft/observations/{obsId}`	Remove an observation from draft
POST	`/digitization-batches/{id}/submit-for-verification`	Validate completeness and transition to `PENDING_VERIFICATION`

Observation request body:

Field	Type	Required	Description
`observationCode`	string	yes	e.g. `HEART_RATE`, `SYSTOLIC_BP`, `TEMP_C`, `SPO2`
`value`	decimal	yes	Numeric measurement
`unit`	string	yes	Unit of measure
`recordedAt`	DateTimeOffset	yes	When the measurement was taken (from the chart)
`note`	string	no	Optional note about the reading

Required fields before submit (by batch type):

batchType	Required draft content
`PATIENT_REGISTRATION`	Full name, date of birth, sex
`ENCOUNTER_SUMMARY`	Linked patient; encounter with admission date, department, admission reason
`VITALS_SHEET`	Linked patient, encounter context, at least one observation with `recordedAt`
`LAB_RESULTS`	Linked patient, encounter, at least one lab observation code, `recordedAt` (correction batches with `supersedesBatchId` require observations only — patient and encounter are inherited)
`MEDICATION_LIST`	Linked patient; `medicationsJson` with at least one entry or explicit `noActiveMedications: true`
`ALLERGY_UPDATE`	Linked patient, allergies list (may be empty with explicit `noKnownAllergies: true`)
`MIXED`	Linked patient, encounter context, and at least one of: observation with `recordedAt`, or complete encounter summary

Verification and Rejection

Method	Path	Auth	Description
POST	`/digitization-batches/{id}/verify`	Verifier, Clinical Approver, Administrator	Verify a batch with field-level checks
POST	`/digitization-batches/{id}/reject`	Verifier, Clinical Approver, Administrator	Reject a batch with mandatory reason

POST /verify body:

Field	Type	Required	Description
`fieldChecks`	array	yes	Field-level review results
`passed`	bool	yes	Overall verification pass/fail

Field check object:

Field	Type	Required	Description
`fieldName`	string	yes	e.g. `observations[0].value`, `patient.fullName`
`status`	string	yes	`ok`, `warning`, or `error`
`note`	string	no	Optional reviewer note

POST /reject body:

Field	Type	Required	Description
`reason`	string	yes	Rejection reason (minimum 10 characters)

Approval and Promotion

Method	Path	Auth	Description
POST	`/digitization-batches/{id}/approve`	Clinical Approver, Administrator	Approve and atomically promote draft data to live clinical tables
POST	`/digitization-batches/{id}/promote`	Clinical Approver, Administrator	Manually promote an `APPROVED` batch (used after deferred promotion or by operators)
GET	`/digitization-batches/{id}/promotion-result`	Any authenticated	Retrieve live entity IDs created during promotion
GET	`/digitization-batches/{id}/events`	Administrator, Verifier, Clinical Approver	Cursor-paginated batch audit trail with actor username and full name

POST /approve headers:

Header	Required	Description
`Idempotency-Key`	yes	Unique key (max 100 chars) for safe retries; replays return the original response within 24 hours

POST /approve body:

Field	Type	Required	Description
`enableRetroactiveAlerts`	bool	no	Default `false`. When `true`, backfill observations emit outbox events for downstream alerting. Live capture batches always emit outbox events regardless of this flag.

Promotion response (PromotionResultResponse):

Field	Type	Description
`batchId`	Guid	The promoted batch
`status`	string	`promoted`
`patientId`	Guid	Live patient ID (created or matched)
`mrn`	string	Medical Record Number (e.g. `VCR-000001`)
`encounterId`	Guid	Live encounter ID (created or matched)
`observationIds`	Guid[]	Live observation IDs created
`promotedAt`	DateTimeOffset	Promotion timestamp
`outboxEventsWritten`	int	Number of outbox events emitted for downstream consumers

Status codes:

Code	Meaning
200	Batch approved and promoted (or idempotent replay)
202	Promotion deferred — batch stays `APPROVED`; `PromotionRetryService` retries automatically (`PROMOTION_DEFERRED`)
400	Missing or invalid `Idempotency-Key` header
404	Batch not found
409	Illegal status transition or separation of duties violation
422	Missing draft patient data

Separation of duties: The approver cannot be the entry clerk (enteredByUserId) or the verifier (verifiedByUserId) of the same batch. Both checks return 409 SEPARATION_OF_DUTIES_VIOLATION.

Patient deduplication: On promotion, the service matches existing patients by case-insensitive normalized fullName + dateOfBirth. Near-matches (Levenshtein distance ≤ 3 on normalized name with same DOB) are logged as warnings. If an exact normalized match is found, the existing patient record is updated with any new fields from the draft. Otherwise, a new patient is created with a sequence-generated MRN (VCR-NNNNNN).

Encounter matching: Active encounters for the same patient and department are reused. Otherwise, a new encounter is created. Encounters with a discharge diagnosis are created with discharged status.

Work Queues

Method	Path	Auth	Description
GET	`/work-queue/verification`	Verifier, Clinical Approver, Administrator	Batches in `PENDING_VERIFICATION`
GET	`/work-queue/entry`	Data Entry Clerk, Administrator	Batches awaiting or in entry (`UPLOADED`, `IN_ENTRY`, `REJECTED`)
GET	`/work-queue/clinical-approval`	Clinical Approver, Administrator	Batches in `AWAITING_CLINICAL_APPROVAL`
GET	`/work-queue/overview`	Administrator	Aggregate metrics: status counts, average queue age, 24h reject rate, oldest pending verification

All work queue endpoints support pagination via ?page=1&pageSize=20 and sorting via ?sortBy=updatedAt&sortDirection=asc (except overview). Allowed sort fields: createdAt, updatedAt, status, batchType, track. Invalid sortBy returns 422 INVALID_SORT_FIELD.

Batch Audit Trail

Method	Path	Auth	Description
GET	`/digitization-batches/{id}/events`	Administrator, Verifier, Clinical Approver	Cursor-paginated digitization events for a batch

Query parameters: after (ISO-8601 cursor from previous page's nextCursor), pageSize (default 50, max 200). Events are ordered chronologically (oldest first).

Event object (BatchEventResponse):

Field	Type	Description
`id`	Guid	Event ID
`batchId`	Guid	Batch ID
`eventType`	string	e.g. `uploaded`, `verified`, `promoted`, `document_accessed`, `cancelled`, `promotion_retry_failed`
`actorUserId`	Guid	User who performed the action
`actorUsername`	string	Actor username
`actorFullName`	string	Actor display name
`occurredAt`	DateTimeOffset	Event timestamp
`metadataJson`	string?	Optional JSON (field checks, rejection reason, etc.)

GET /work-queue/overview response:

Field	Type	Description
`statusCounts`	object	Batch count per status (all 9 statuses present)
`averageTimeInQueueMinutes`	number	Average age of batches in `PENDING_VERIFICATION`
`rejectRate`	number	Rejections / (rejections + verifications) over the last 24 hours (0.0–1.0)
`oldestPendingVerificationMinutes`	number	Age of the oldest batch in `PENDING_VERIFICATION`

Patient Registry

Method	Path	Auth	Description
GET	`/patients/search?q=`	Intake Clerk, Administrator	Search live patients by MRN or full name (min 2 characters); returns up to 20 matches

Search result object:

Field	Type	Description
`id`	Guid	Patient ID
`fullName`	string	Patient full name
`mrn`	string	Medical record number

User Directory and Management

Method	Path	Auth	Description
GET	`/users?role=`	Intake Clerk, Administrator	List active users; optional `role` filter (e.g. `DATA_ENTRY_CLERK`)
POST	`/users`	Administrator	Create a new user
PATCH	`/users/{id}`	Administrator	Update `fullName`, `role`, and/or `isActive`
POST	`/users/{id}/reset-password`	Administrator	Set a new password for any user
POST	`/users/me/change-password`	Any authenticated	Self-service password change (requires current password)

Used by the intake workstation assign-clerk dialog. Admin endpoints support operator provisioning without database access.

POST /users body:

Field	Type	Required	Description
`username`	string	yes	Unique username
`password`	string	yes	Password (minimum strength enforced)
`fullName`	string	yes	Display name
`role`	string	yes	One of the six user roles

PATCH /users/{id} body: any of fullName, role, isActive (set isActive: false to deactivate).

Status codes: 409 USERNAME_TAKEN on duplicate username; 422 on weak password.

Patient Digitization History

Method	Path	Auth	Description
GET	`/patients/{patientId}/digitization-history`	Any authenticated	Full digitization history for a patient: batches, correction chain, observation counts, audit trails

Response summary fields:

Field	Type	Description
`patientId`	Guid	Patient ID
`totalBatches`	int	All batches linked to this patient
`promotedBatches`	int	Batches in `PROMOTED` status
`supersededBatches`	int	Promoted batches that have been superseded by a correction
`pendingBatches`	int	Batches not yet promoted or rejected
`entries`	array	Per-batch detail with `isCorrection`, `hasBeenSuperseded`, `supersededByBatchId`, live/superseded observation counts, and `auditTrail`

Status codes:

Code	Meaning
200	History returned
404	No digitization batches for patient (`PATIENT_HISTORY_NOT_FOUND`)

Live Capture (Track B)

Method	Path	Auth	Description
POST	`/live-capture/encounters/{encounterId}/observations`	Clinician	Record observations against an existing active encounter; promotes synchronously with inline critical alerts
POST	`/live-capture/encounters`	Clinician	Open a new encounter and record initial vitals in one request (outpatient workflow)

Request body (both endpoints):

Field	Type	Required	Description
`observations`	array	yes	One or more observation objects (see below)
`clinicianAttestation`	bool	yes	Must be `true` — clinician attests values are accurate
`passwordConfirm`	string	yes	Re-enter password to confirm identity

Open encounter only — additional fields:

Field	Type	Required	Description
`patientId`	Guid	yes	Existing patient ID
`department`	string	yes	e.g. `Outpatient Clinic`, `Internal Medicine`
`roomBed`	string	no	Ward/bed assignment
`admissionReason`	string	no	Reason for visit or admission

Observation object:

Field	Type	Required	Description
`observationCode`	string	yes	e.g. `HEART_RATE`, `POTASSIUM_MEQ_L`, `TEMP_C`
`value`	decimal	yes	Numeric measurement
`unit`	string	yes	Unit of measure
`recordedAt`	DateTimeOffset	yes	When the measurement was taken
`note`	string	no	Optional note

Response (LiveCaptureResponse):

Field	Type	Description
`batchId`	Guid	`DigitizationBatch` created in `PROMOTED` status with `track = LIVE_CAPTURE`
`encounterId`	Guid	Live encounter ID
`observations`	array	Promoted observations with `liveObservationId` and optional inline `criticalAlert`
`criticalAlertCount`	int	Number of synchronous critical alerts generated
`promotedAt`	DateTimeOffset	Promotion timestamp

Inline critical alert object (criticalAlert on each observation):

Field	Type	Description
`alertId`	Guid	Committed `ClinicalAlert` row ID
`severity`	string	`CRITICAL`
`thresholdBound`	string	`CRITICAL_LOW` or `CRITICAL_HIGH`
`thresholdValue`	decimal	Breached threshold value
`message`	string	Human-readable breach description

Status codes:

Code	Meaning
201	Observations promoted; critical alerts (if any) committed before response
403	Caller lacks `CLINICIAN` role
404	Patient or encounter not found
409	Encounter not active (`ENCOUNTER_NOT_ACTIVE`); patient already has active encounter (`ACTIVE_ENCOUNTER_EXISTS`)
422	Attestation false (`ATTESTATION_REQUIRED`); wrong password (`PASSWORD_CONFIRM_INVALID`); empty observations list (`EMPTY_OBSERVATIONS`)

Track B still creates a full audit trail: each submission writes a DigitizationBatch (status PROMOTED, documentRef = "live-capture"), draft observation rows, live_capture_attested and promoted digitization events, live Observation rows with source = live_capture, and outbox events for downstream alerting.

Health Checks

Unauthenticated probe endpoints for orchestrators and load balancers:

Method	Path	Description
GET	`/health/live`	Process liveness (always 200 if the app is running)
GET	`/health/ready`	Readiness — PostgreSQL, Redis, and MinIO must be reachable
GET	`/health/startup`	Startup — PostgreSQL reachable (post-migration)

Returns 503 when a required dependency is unhealthy.

Data Models

DigitizationBatch

id                      Guid    PK
status                  string  UPLOADED | IN_ENTRY | PENDING_VERIFICATION | REJECTED | VERIFIED | AWAITING_CLINICAL_APPROVAL | APPROVED | PROMOTED | CANCELLED
batchType               string  PATIENT_REGISTRATION | ENCOUNTER_SUMMARY | VITALS_SHEET | LAB_RESULTS | MEDICATION_LIST | ALLERGY_UPDATE | MIXED
track                   string  BACKFILL | LIVE_CAPTURE
patientId               Guid?   nullable until linked
encounterDraftId        Guid?   encounter context for vitals/labs
documentRef             string  MinIO object key for the scanned document
documentSha256          string  content hash for integrity verification
enableRetroactiveAlerts bool    default false
enteredByUserId         Guid?   set on first draft save
verifiedByUserId        Guid?   set on verification pass
approvedByUserId        Guid?   set on final approval
rejectionReason         string? required when status → REJECTED
promotedAt              DateTimeOffset? timestamp when live records created
promotionEncounterId    Guid?   VigilCareClinical encounter ID after promotion
supersedesBatchId       Guid?   links a correction batch to the batch it replaces
clinicianAttestation    bool    true for Track B batches attested at bedside
createdAt               DateTimeOffset
updatedAt               DateTimeOffset

DraftPatient

id                Guid    PK
batchId           Guid    FK → DigitizationBatch
fullName          string? required for patient_registration on submit
dateOfBirth       DateOnly? required for patient_registration on submit
sex               string? required for patient_registration on submit
bloodType         string? A+ | A- | B+ | B- | AB+ | AB- | O+ | O-
emergencyContact  string?
allergiesJson     string? JSON array
noKnownAllergies  bool
medicationsJson   string? JSON array (for medication_list batches)
noActiveMedications bool
createdAt         DateTimeOffset
updatedAt         DateTimeOffset

DraftEncounter

id                 Guid    PK
batchId            Guid    FK → DigitizationBatch
admissionDate      DateTimeOffset?
department         string? ICU, ED, MedSurg, etc.
roomBed            string? ward/bed assignment
admissionReason    string?
dischargeDiagnosis string?
status             string? encounter status from chart
createdAt          DateTimeOffset
updatedAt          DateTimeOffset

DraftObservation

id              Guid    PK
batchId         Guid    FK → DigitizationBatch
observationCode string  required (e.g. HEART_RATE, TEMP_C)
value           decimal required — validated against plausibility ranges
unit            string  required (e.g. bpm, °C, mmHg)
recordedAt      DateTimeOffset required — from the paper chart
note            string? optional transcription note
createdAt       DateTimeOffset

ScannedDocument

id            Guid    PK
batchId       Guid    FK → DigitizationBatch
objectKey     string  MinIO object key
sha256        string  content hash
contentType   string  application/pdf | image/jpeg | image/png
fileSizeBytes long
uploadedAt    DateTimeOffset

DigitizationEvent

id            Guid    PK
batchId       Guid    FK → DigitizationBatch
eventType     string  uploaded | entry_started | submitted_for_verification | rejected | verified | awaiting_clinical_approval | approved | promoted | live_capture_attested | correction_uploaded | correction_promoted | superseded | document_accessed | cancelled | ...
actorUserId   Guid    FK → User
occurredAt    DateTimeOffset
metadataJson  string? optional JSON (field checks, rejection reason, assigned-to)

Patient (Clinical — Live)

id                Guid    PK
mrn               string  required, unique — generated from PostgreSQL sequence (VCR-000001)
fullName          string  required
dateOfBirth       DateOnly?
sex               string?
bloodType         BloodType?
emergencyContact  string?
allergiesJson     string?
noKnownAllergies  bool
createdAt         DateTimeOffset
updatedAt         DateTimeOffset

Encounter (Clinical — Live)

id                 Guid    PK
patientId          Guid    FK → Patient
admissionDate      DateTimeOffset?
department         Department?
roomBed            string?
admissionReason    string?
dischargeDiagnosis string?
status             string  active | discharged
sourceBatchId      Guid?   FK → DigitizationBatch (traceability)
createdAt          DateTimeOffset
updatedAt          DateTimeOffset

LiveObservation

Append-only mirror of promoted observations used for supersession tracking and digitization history queries. Rows are never deleted; corrections mark prior rows as superseded.

id                    Guid    PK
encounterId           Guid    FK → LiveEncounter
patientId             Guid?   FK → Patient
sourceBatchId         Guid    FK → DigitizationBatch
observationCode       string  e.g. K, Na
value                 decimal
unit                  string
recordedAt            DateTimeOffset
note                  string?
isSuperseded          bool    default false — set true when a correction batch promotes
supersededByBatchId   Guid?   correction batch that replaced this observation
supersededAt          DateTimeOffset? when supersession occurred
createdAt             DateTimeOffset

Observation (Clinical — Live)

id                       Guid    PK
encounterId              Guid    FK → Encounter
patientId                Guid    FK → Patient
observationCode          string  required (e.g. HEART_RATE, TEMP_C)
value                    decimal required
unit                     string  required
recordedAt               DateTimeOffset required
note                     string?
source                   string  digitization_backfill | live_capture
sourceDraftObservationId Guid?   FK → DraftObservation (traceability)
sourceBatchId            Guid?   FK → DigitizationBatch (traceability)
createdAt                DateTimeOffset

OutboxEvent

id            Guid    PK
eventType     string  e.g. observation.created | observation.recorded | alert.generated
aggregateType string  e.g. Observation | ClinicalAlert
aggregateId   Guid    FK → the created entity
payloadJson   string  full event payload for downstream consumers
createdAt     DateTimeOffset
processedAt   DateTimeOffset? set when consumed
retryCount    int     default 0

AlertThreshold

id                        Guid    PK
observationCode           string  required, unique (e.g. POTASSIUM_MEQ_L)
displayName               string  required
unit                      string  required
criticalLow               decimal?
warningLow                decimal?
warningHigh               decimal?
criticalHigh              decimal?
suppressionWindowMinutes  int?
createdAt                 DateTimeOffset

ClinicalAlert

id              Guid    PK
encounterId     Guid    FK → Encounter
patientId       Guid    FK → Patient
observationId   Guid?   FK → Observation (triggering value)
alertType       string  e.g. CRITICAL_POTASSIUM_MEQ_L
severity        string  WARNING | CRITICAL
details         string  human-readable breach message
observationCode string?
status          string  OPEN | ACKNOWLEDGED | RESOLVED | ESCALATED
triggeredAt     DateTimeOffset

IdempotencyRecord

id                Guid    PK
idempotencyKey    string  required, unique (from Idempotency-Key header)
operationName     string  e.g. batch_promote
resourceId        Guid    the batch ID
httpStatusCode    int     original response code
responseBodyJson  string  serialized original response
createdAt         DateTimeOffset
expiresAt         DateTimeOffset  24-hour TTL

PromotionAttempt

Tracks each promotion attempt for deferred-retry batches. PromotionRetryService polls rows where nextRetryAt <= now and the batch is still APPROVED.

id              Guid    PK
batchId         Guid    FK → DigitizationBatch
attemptNumber   int     1-based attempt counter
succeeded       bool    whether this attempt completed promotion
errorMessage    string? failure reason when succeeded = false
attemptedAt     DateTimeOffset
nextRetryAt     DateTimeOffset? scheduled retry time (null on success)

User

id            Guid    PK
username      string  required, unique
passwordHash  string  required (BCrypt)
fullName      string  required
role          string  INTAKE_CLERK | DATA_ENTRY_CLERK | VERIFIER | CLINICAL_APPROVER | CLINICIAN | ADMINISTRATOR
isActive      bool    default true
createdAt     DateTimeOffset
lastLoginAt   DateTimeOffset?

RefreshToken

id          Guid    PK
token       string  required, unique — opaque base64 token
userId      Guid    FK → User
expiresAt   DateTimeOffset required
createdAt   DateTimeOffset
revokedAt   DateTimeOffset? — set on refresh rotation or explicit logout

AuthAuditEvent

id          Guid    PK
eventType   string  LOGIN | LOGOUT | TOKEN_REFRESHED | LOGIN_FAILED
userId      Guid?
username    string?
ipAddress   string?
occurredAt  DateTimeOffset

Pagination

Offset pagination

List endpoints (batch list, work queues) use offset pagination:

Param	Default	Description
`page`	1	Page number (1-based)
`pageSize`	20	Items per page
`sortBy`	`createdAt` (batch list) or `updatedAt` (work queues)	Sort field: `createdAt`, `updatedAt`, `status`, `batchType`, `track`
`sortDirection`	`desc` (batch list) or `asc` (work queues)	`asc` or `desc`

Invalid sortBy values return 422 with code INVALID_SORT_FIELD.

Response shape:

{
  "items": [],
  "page": 1,
  "pageSize": 20,
  "totalCount": 42,
  "totalPages": 3
}

Cursor pagination

GET /digitization-batches/{id}/events uses cursor pagination on occurredAt:

Param	Default	Description
`after`	—	ISO-8601 timestamp cursor from the previous page's `nextCursor`
`pageSize`	50	Events per page (max 200)

Response shape:

{
  "items": [],
  "pageSize": 50,
  "nextCursor": "2026-06-27T12:00:00Z",
  "hasMore": true
}

Implemented Phases

Phases 1–9 are fully implemented and verified via integration tests and per-phase scripts. Post-phase hardening (health checks, user management, promotion retry unification, patient dedup normalization, assignment-time status transitions, document access audit, batch cancellation) is also in place. See docs/vigilcare-records-gap-analysis.md for the remaining backlog.

Phase	Feature	Status
1	Schema, EF Core migrations, JWT authentication with refresh tokens, six user roles, batch CRUD, MinIO upload with SHA-256 and presigned URLs, batch status machine with transition matrix, duplicate document detection, Redis batch assignment locks, twelve seeded demo users, auth audit events	Done
2	Draft data entry API (patient demographics, encounter context, observations), plausibility validation on observation values, batch-type completeness validation on submit-for-verification, assignment-time and fallback `UPLOADED`/`REJECTED →` IN_ENTRY `transitions, assignment guard (`BATCH_NOT_ASSIGNED`),` DraftEntryTests` integration tests	Done
3	Verification with field-level checks (`ok`, `warning`, `error` per field), rejection with mandatory reason (min 10 chars), separation of duties enforcement (`SEPARATION_OF_DUTIES_VIOLATION`), site-configurable clinical approval routing per batch type, work queue endpoints (verification, entry, clinical approval) with role-based access, `VerificationTests` integration tests	Done
4	Approval with three-person separation of duties (entry ≠ verifier ≠ approver), atomic promotion to live `patients`/`encounters`/`observations` tables in a single PostgreSQL transaction, PostgreSQL sequence-backed MRN generation (`VCR-NNNNNN`), patient dedup by normalized name + DOB, encounter matching by patient + department + active status, transactional outbox (`observation.created` events), retroactive alert policy per batch, `Idempotency-Key` header with 24h TTL for safe retries, `PromotionTests` integration tests, Phase 4 verification script	Done
5	Correction batches via `supersedesBatchId`, supersession validation on create (`422`/`404`/`409`), append-only `live_observations` supersession flags (`is_superseded`, `superseded_by_batch_id`, `superseded_at`), correction promotion reuses original encounter and linked patient, `correction_uploaded`/`correction_promoted`/`superseded` audit events, `GET /patients/:id/digitization-history` with correction chain and per-batch audit trails, `CorrectionSupersessionTests` integration tests, Phase 5 verification script	Done
6	Track B live capture: `LiveCaptureController` with clinician-only endpoints, `AttestationService` (role + password re-confirm), synchronous promotion via `LiveCaptureService`, Redis-backed critical threshold evaluation, inline critical alerts + committed `ClinicalAlert` rows, `observation.recorded` and `alert.generated` outbox events, open-encounter + vitals outpatient workflow, `LiveCaptureIntegrationTests`, Phase 6 verification script	Done
7	Digitization workstation UI (`vigilcare-records-web`): Vue 3 + Pinia + Tailwind, role-based routing and nav, split-pane scan viewer, batch-type-aware draft entry (allergies, medications, discharge diagnosis), verification checkboxes, clinical approval view, live capture view (new/existing encounter), patient history timeline, patient search, assign-clerk dialog, presigned URL refresh, supervisor dashboard, toast notifications	Done
8	Prometheus metrics (`GET /metrics`), custom digitization gauges/histograms/counters, `MetricsCollectorService`, supervisor `GET /work-queue/overview`, cursor-paginated `GET /digitization-batches/:id/events`, promotion deferral (202 / `PROMOTION_DEFERRED`), `PromotionRetryService` with exponential backoff, Docker Prometheus (9095) + Grafana (3013), Phase 8 verification script	Done
9	Extended seed data (10 demo batches across all types/tracks/statuses), E2E verification script (`run-vigilcare-records-verification-p9.sh`), clinical scenario docs (`docs/digitization-workstation-guide.md`), `UserManagementTests`	Done
—	Health probes (`/health/live`, `/health/ready`, `/health/startup`), user management CRUD + password endpoints, auth rate limiting, document access audit, batch cancellation, list/queue sorting, unified `ExecutePromotionCoreAsync` for approve + retry promote, assignment-time `IN_ENTRY` transition, CORS policy for production frontend origins	Done

70 KiB Raw Blame History Unescape Escape

VigilCare Records

Domain Model — How It Maps to a Real Clinical System

DigitizationBatch

DraftPatient

DraftEncounter

DraftObservation

ScannedDocument

DigitizationEvent

Features

Architecture

Tech Stack

Project Structure

Batch Status State Machine

Architecture Decisions

Draft Isolation — The Core Safety Invariant

Separation of Duties — Who Cannot Do What

Two-Track Workflow (Backfill vs Live Capture)

Redis for Batch Assignment Locking and Alert Threshold Cache

Integrated Database Deployment

Corrections — Append-Only Supersession

Getting Started

Prerequisites

Start Infrastructure

Install and Run

Run the Workstation UI

Run Tests

Verification Scripts

API Reference

Authentication

Digitization Batches

Draft Data Entry

Verification and Rejection

Approval and Promotion

Work Queues

Batch Audit Trail

Patient Registry

User Directory and Management

Patient Digitization History

Live Capture (Track B)

Health Checks

Data Models

DigitizationBatch

DraftPatient

DraftEncounter

DraftObservation

ScannedDocument

DigitizationEvent

Patient (Clinical — Live)

Encounter (Clinical — Live)

LiveObservation

Observation (Clinical — Live)

OutboxEvent

AlertThreshold

ClinicalAlert

IdempotencyRecord

PromotionAttempt

User

RefreshToken

AuthAuditEvent

Pagination

Offset pagination

Cursor pagination

Implemented Phases

70 KiB

Raw Blame History